Fractional AI Officer
Someone accountable for AI in your company, without a full-time executive hire.
The problem we solve
- Several AI and automation projects are running across departments, each with its own vendor, and nobody is accountable for how they fit together.
- Leadership is asked to approve AI tools and contracts without someone who can judge the claims, the data risks or the long-term cost of switching.
- There is no AI policy, no inventory of tools in use, and no clear answer if a customer or partner asks how you handle their data with AI.
What you get with Fractional AI Officer
Ideal for: Growing companies running several AI or automation projects.
- Monthly strategy session
- Roadmap ownership
- Vendor and tool selection
- Project oversight
- AI policy and risk management
Bringing order to a multi-location group's AI projects
Illustrative example with a fictional business.
Tolvana Clinics, a fictional group of outpatient clinics, operates several locations. Front desk teams have adopted an AI scheduling assistant, billing is piloting a coding tool, and marketing is experimenting with AI-written content, each chosen separately. Here is how a fractional AI officer would step in: our lead builds an inventory of every tool, confirms which vendors have signed business associate agreements and which handle patient information at all, and pauses any pilot until that is resolved. The leadership team receives a monthly brief with project status, open risks and decisions to make. New AI requests go through a short intake form, so the next tool is chosen with the whole picture in view.
From kickoff to live
Baseline
We start with an AI Audit or review the one you have, building an inventory of current tools, projects, vendors and data flows.
Roadmap and governance
We set the priorities for the coming quarters, draft or update the AI usage policy, and define how new AI requests are evaluated and approved.
Ongoing oversight
We attend project check-ins, review vendor proposals, challenge scope and timelines, and make sure each project has clear success measures and an owner.
Leadership reporting
On a regular cadence we report progress, risks, decisions needed and changes in the AI landscape that matter to your business.
Team enablement
We coach internal champions and run training as needed so knowledge stays in your company, not with us.
What you receive
- AI tool and vendor inventory, kept current
- AI roadmap owned and updated over time
- AI usage policy and request intake process
- Vendor evaluation notes and contract review checklists
- Regular leadership reports with status, risks and decisions
- Project oversight across internal teams and outside vendors
- Training plan for internal AI champions
When we’re not the right fit
- If you have a single, well-defined AI project, a fixed-scope engagement is a better fit than ongoing oversight.
- If you need legal advice on AI regulation, we will work alongside your counsel rather than replace them.
- If leadership does not want someone to challenge vendor choices or project scope, the role will not deliver its value.
Fractional AI Officer connects with
- OpenAI/Anthropic APIs
- Microsoft 365
- Google Workspace
- Salesforce
- HubSpot
- Slack
- Notion
- Jira
Plus most tools with an API. We connect where the vendor provides API access; names are trademarks of their owners.
Frequently asked questions
How is it different from a consultant?
A consultant delivers a project. A fractional AI officer owns your AI roadmap over time and coordinates vendors, teams and risks.
How do we start?
Usually with an AI Audit, which becomes the first roadmap.
How much of our time does this require?
A regular leadership session plus occasional decisions between sessions. Most of the coordination with vendors and teams happens on our side.
Can you work with vendors we already use?
Yes. A large part of the role is getting more value from existing tools and vendors, and helping you decide when to keep, change or stop them.
How do you handle sensitive industries such as healthcare?
We check which tools touch protected information, confirm that a BAA is in place where required, and scope any healthcare work individually with your compliance lead.
Can the engagement scale up or down?
Yes. The level of involvement is reviewed regularly and adjusted as your projects start, finish or change in size.
What happens if we hire a full-time AI leader later?
We hand over the roadmap, inventory, policies and project history so they start with full context, and can support the transition.
Let’s put AI to work in your business.
Tell us what you want to automate. We’ll show you a live demo built for a business like yours and send a tailored proposal.